Are you planning a vacation or taking some time off work? Setting up an out of office message is an essential step to ensure that your colleagues and clients know that you are not available. In this tutorial, we will show you how to set out of office in Teams Calendar for the year 2024.
Step 1: Accessing Teams Calendar
First, you need to access Teams Calendar. You can do this by clicking on the Calendar tab in the left-hand navigation bar. This will take you to the Calendar view.
Step 2: Creating an Out of Office Event
Once you are in the Teams Calendar view, click on the date when you will be out of the office. This will create a new event. Enter the event details such as the title and time.
Step 3: Setting Out of Office Status
To set your out of office status, click on the “Show as” drop-down menu and select “Out of Office”. This will change your status to out of office for the specified time period.
Step 4: Adding Out of Office Message
Next, you need to add an out of office message. Click on the “More options” button at the bottom of the event details window. This will open the event options.
Step 5: Adding Out of Office Message Continued
Scroll down to the “Customize your response” section and enter your out of office message. You can customize the message to include information about your availability or when you will be back.
Step 6: Saving Out of Office Event
Once you have entered all the necessary information, click on the “Save” button to save the out of office event. Your colleagues and clients will now see your out of office status and message when they view your calendar during the specified time period.
Question and Answer:
Q: Can I set multiple out of office events?
A: Yes, you can set multiple out of office events in Teams Calendar. Simply repeat the steps above for each event.
Q: How do I turn off out of office status?
A: To turn off out of office status, simply click on the event in Teams Calendar and change the “Show as” status to “Free” or “Busy”.
Q: Can I set out of office status for a specific time period?
A: Yes, you can set out of office status for a specific time period in Teams Calendar. Simply select the start and end dates for your out of office event.
Q: Will my out of office message be sent automatically to my colleagues and clients?
A: No, your out of office message will not be sent automatically. It will only be visible to your colleagues and clients when they view your calendar during the specified time period.
Q: Can I customize my out of office message?
A: Yes, you can customize your out of office message in Teams Calendar. Simply follow the steps above and enter your custom message in the “Customize your response” section.