Introduction

Outlook calendar is a great tool for scheduling events, appointments, and meetings. However, sharing your calendar with someone outside of your organization can be a bit tricky. In this article, we will guide you through the steps on how to share your Outlook calendar with someone outside of your organization in the year 2024.

Why Share Your Outlook Calendar?

Sharing your Outlook calendar with someone outside of your organization can be useful in many ways. For example:

• Collaboration with clients or partners
• Planning events with friends or family
• Scheduling appointments with customers

Step-by-Step Guide

Step 1: Export Your Calendar

The first step is to export your calendar. This will create a file that you can share with others. Here’s how:

1. Open Outlook and go to File > Open & Export > Import/Export.
2. Select “Export to a file” and click “Next.”
3. Select “Outlook Data File (.pst)” and click “Next.”
4. Select the calendar you want to export and choose a location to save the file. Click “Finish.”

Step 2: Share the Calendar

Now that you have exported your calendar, you can share it with others. Here’s how:

1. Go to the location where you saved the calendar file and right-click on it. Select “Share” from the menu.
2. Enter the email address of the person you want to share the calendar with and click “Share.”
3. The person will receive an email with instructions on how to open the calendar file.

Step 3: Import the Calendar

The person you shared the calendar with will need to import the calendar file to their Outlook account. Here’s how:

1. Open Outlook and go to File > Open & Export > Import/Export.
2. Select “Import from another program or file” and click “Next.”
3. Select “Outlook Data File (.pst)” and click “Next.”
4. Choose the calendar file you received and select “Replace duplicates with items imported.” Click “Next.”
5. Select the calendar to import the file to and click “Finish.”

FAQs

Q: Can I share my Outlook calendar with someone who doesn’t have Outlook?

A: Yes, you can export the calendar to a file and share it with anyone. However, they will need to import the file to their calendar application.

Q: Can I share only a specific event on my calendar?

A: Yes, you can share a specific event by creating a new calendar and adding only that event to it. You can then share the new calendar with the person you want to share the event with.

Q: Can I revoke access to my shared calendar?

A: Yes, you can revoke access by going to the “Calendar Permissions” settings and removing the person’s email address from the list of users who have access to your calendar.

Conclusion

Sharing your Outlook calendar with someone outside of your organization can be a great way to collaborate and plan events. By following the steps outlined in this article, you can easily share your calendar with others. Remember to always keep your calendar up-to-date and to revoke access when necessary.